Public Notice
Kittitas County, Ellensburg, WA

Notice of request for qualifications for Architectural and Engineering Services for the Design of the New Lower CountyTransfer Station

Kittitas County Solid Waste is requesting Statement of Qualifications for qualified architectural and engineering services for the design of the new transfer station facilities to be built at 2603 Green Ave, Ellensburg, WA, 98926. 

 

KITTITAS COUNTY SOLID WASTE DEPARTMENT

 

REQUEST FOR QUALIFICATION:  LOWER COUNTY TRANSFER STATION

 

Kittitas County is seeking proposals for Architectural and Engineering services for a solid waste transfer station, compost facility, household hazardous waste facility and administrative office to be located on approximately 38.84 acres.

 

Project Location

 

The new facility will be located at 2603 Green Ave, in Ellensburg, WA.

 

Project Description

 

The project would consist of acquiring all necessary permits, and designing, the facility to meet all requirements and criteria stated herein and providing the documents for Kittitas County to go out to bid for construction.  The project must be constructed to meet all Federal, State, and local requirements. Must obtain all applicable permits for construction and for the operation of a Transfer Station, Compost Facility, Household Hazardous Waste facility and administrative offices.    

 

Terms of the proposed contract may be negotiated after firm selection.

 

It is the goal of the County to select a firm that best provides the following:

 

1. Demonstrated ability to plan and design a facility in accordance with all requirements and to meet all criteria stated herein.

 

1. Capability and competence to provide a complete design including all plans and specifications normally required for building permits and other required permits.  The design will be the basis for finalizing the preliminary cost estimate and to do recommend and phasing to allow to meet the counties budget.  At a minimum, the successful firm would provide adequate structural and foundation plans and sections, architectural floor plans and elevations, electrical, HVAC and mechanical plans adequate to obtain permits, obtain firm fixed price bids for construction and to construct the entire facility.  Plans and specifications shall be accepted by Kittitas County and appropriate regulatory agencies.

 

1. Provide project and construction management and quality control documentation showing that all specifications have been met.

 

1. Minimize environmental impacts through construction practices and design for operations, using Best Management Practices.

 

1. County would like to be able to put the project out to bid in May of 2023.

 

 

 

Project Schedule

 

Proposal Due:  October 18, 2022 at 2:00pm

 

Proposal Initial Review Complete:  One Weeks after Due Date

 

Interviews of top three firms:  Three Weeks after Due Date

 

Final Firm Selection:  Negotiate with Selected firm

 

 

Schedule delays during County evaluation and review periods will extend proposer and contractor completion times by an amount of time equal to the County’s delay.

 

Selection Process

 

Kittitas County will review all proposals within two weeks of receipt deadline, at which time not more than three (3) firms will be selected for interviews.

Interviews will be held within three (3) weeks of the receipt deadline. 

 

The successful firms will be notified in writing as to the interview schedule and location.  It is requested that the project manager that would be assigned to this project be present at and take part in the interview.  Selected firms will be given not more than 60 minutes to present their proposal and answer questions.

 

Selection will be based on the following criteria:

 

              Team Experience:  25%

 

              Proposed Scope of Work:  25%

 

              Design Approach/Layout:  25%

 

              Preliminary Schedule with milestone to out to bid:  25%

 

Proposal Requirements

 

All proposals shall address each of the following, in the following order with responses numbered the same as listed:

 

Qualifications

 

1. Selected firms’ ability to complete the project in its entirety.  Respondent should provide a time-line.

 

1. Describe your team’s experience with planning, and designing similar transfer station, compost, and household hazardous waste facility in accordance with the requirements of this project and the Washington Solid Waste Rules.

 

1. Include the qualifications of the entire design team, including subcontractors and their local experience.  Qualifications for the designer should include firm experience with engineering and architectural design for solid waste transfer stations and experience working as designer on a solid waste transfer station.  Include resumes for proposed key project personnel.

 

1. Describe how the team is contractually organized, who is prime lead and sub-contractors, and how the agreements between all parties will be structured, i.e. prime sub arrangement, joint venture, or single entity.

 

1. Provide references from at least four clients on similar types and sizes of projects.

 

1. Describe your company’s experiences working with

 

1. Describe your company’s experiences complying with the NPDES requirements.

 

Scope of Work

 

1. Submit a specific scope of work that your company is proposing to complete this project in its entirety.

 

1. Provide a project schedule specifying the dates when the project will begin and end. Include identifying key points such as completion of plans and specifications, bid documents.  Also include regulatory permitting, and anticipated construction time. 

 

1. Describe your firm’s ability to work successfully with regulatory agencies in obtaining the necessary permits for a project of this nature.

 

1. Presentation should address design capacities for both weight and customer throughput.

 

1. Include a Household Hazardous Waste (HHW) Collection and Processing Facility that provides for an onsite storage, and maintenance shop area, customer processing area that provides for receipt of material in a covered contained area, refrigerator storage and refrigerator decommissioning area. 

 

1.  Provide in the proposal a conceptual facility layout, showing the size and orientation of the transfer building on the site, a floor plan and one elevation (or section) that shows elevation changes to the building.  Access roads, scales, and traffic patterns should be shown.  Locations of scale house, HHW and recycling processing and storage areas and future intermodal facility should be included.

 

 

 

 

 

 

General Proposal Requirements

 

Proposals should not exceed 20 pages.  (Supporting documents may be included and will not be considered in the 20-page limit.)

 

Four copies of each proposal shall be labeled “Proposal to Design the Kittitas County Transfer Station” and delivered to the Kittitas County Solid Waste Department at 925 Industrial Way, Ellensburg, WA, 98926, no later than 2:00 p.m on October 18, 2022.  Late proposals will not be accepted.

 

 Design Criteria

 

In addition to the requirements stated above, the design must address the requirements of as shown in our Basis of Design Report from December 2016 and the following criteria and considerations. The Basis of Design Report and Project Materials can be found at the following site.

https://public3.pagefreezer.com/browse/Kittitas%20County%20Transfer%20Station/27-10-2021T17:00/https://kittitascountytransferstation.participate.online/

 

1. The Customer counts grew at a rate of 16% at the Ellensburg facility from 2016 through 2021.  Ellensburg received 66615 customers in 2021.

 

1. The total weight received at the Transfer Station in 2021 was 28,427 tons that was up 16% from 2016.

 

1. Bidding firms should base their proposals on the information listed above and in the companion annual report provided in the bid package.  Firms should provide expansion plans and timelines based on growth.  All firms should size their initial design to meet the needs for at least twenty years before an expansion is required.

 

1. Processing areas for recycled materials. The link to our Solid Waste Management plan is provided for your convenience,  , https://www.co.kittitas.wa.us/solid-waste/documents/Kittitas%20SWMP%20Update_Revised_Approved_(2020-07-09)_compiled.pdf,  a brief list is provided below.

 

1. Metal (appliances, scrap metal) 50 ton annually
2. Tires (Storage and Loading of 245 tons tires hauled out annually)
3. Cardboard
4. Newspaper
5. Magazines
6. Office Paper
7. Plastic Milk Jugs
8. Plastic Pop Bottles
9. Tin Cans
10. Aluminum Cans
11. Car Batteries
12. Household Batteries
13. Oil
14. Antifreeze
15. Inert Material Processing Area

 

 

1. Environmental controls for litter, odor, dust, birds, and other vectors.

 

1. Scale house transactions and scales must interface with existing computer software.  Existing Paradigm computer software.

 

1. Equipment maintenance will be performed on site.  Include maintenance facility capable of handling wheeled loaders, forklift and other needed to operate the compost facility and hazardous waste facility.

 

1. Redundancies to assure continuous operations

 

1. Consideration for potential unattended scales for waste hauling company and charge account customers.

 

 

AGREEMENT OF SERVICES:

 

The selected consultant will be expected to enter into a standard Kittitas County Professional Services Agreement. Insurance requirements are included in that agreement.

 

Persons with disabilities may request this information be prepared and supplied in alternate forms by calling (509-962-7542).

 

Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals.  Kittitas County shall have the sole discretion to determine the most responsible proposal.

 

Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

 

INQUIRIES:

Direct all inquiries regarding this request for services to Patti Stacey, Solid Waste/Maintenance Director at 509-962-7542, or via e-mail: Patti.Stacey@co.kittitas.wa.us  

For more information, contact Solid Waste

Firms are encouraged to submit annually a statement of qualifications and performance data.

Kittitas County shall evaluate current statements of qualifications and performance data on file with the agency, together with those that may be submitted by other firms regarding proposed projects. Following the evaluation, the county invites one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one “most highly qualified” to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority and veteran-owned firms and minority (WMBE) firms have the maximum opportunity to compete for the contract. The level of WMBE firm participation should be consistent with their availability within the relevant professional community. Counties are not to consider cost when determining which firm is the most highly qualified.

After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated.

In emergency situations, the process outlined above for procuring architectural or engineering services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved.

All submittals shall become the property of Kittitas County.

Kittitas County reserves the right to reject all submittals and re-advertise if necessary.

Published:
Daily Record: 22, 29
Daily Journal of Commerce: 22, 29

Posted: 9/21/2022, Closes: 10/18/2022