Public Notice
Kittitas County, Ellensburg, WA

Notice of request for proposals for the Spring Creek Planting Project.

Kittitas County (County) requests contractor services for planting native vegetation on a portion of parcel 508933. Parcel 508933 is located at 731 Stone Rd., Ellensburg Washington. The site is south of the city of Ellensburg and adjacent to the Yakima River. This restoration project is sponsored by the Habitat Subcommittee of the Yakima Basin Integrated Plan. The County requires a contractor with task-specific knowledge and expertise. The planting portion of this project is scheduled to commence in Fall 2021 but some tasks may occur before then in coordination with the County.

The work to be performed under this contract consists of the following general tasks: provide and plant native shrubs and trees in 4.9 acres; seed a total of 15.2 acres; mulch; and final clean up.  Optional bid items include: soil amendment; fencing; and irrigation. These tasks are further itemized in the Planting Plan (Appendix B) and Bid Sheets (Appendix C) of said Request for Proposals. The complete Request for Proposal is available online at http://www.co.kittitas.wa.us/notices/.  You can also contact Kittitas County Public Works for a complete proposal at (509) 962-7523.

Submittal Requirements:

1. Each responsible proponent shall respond to the "Submittal Requirements" and the "Submittal Content Requirements" of the RFP.  Proposals received without the required information will be rejected as incomplete.
2. Submittals shall be titled "Spring Creek Planting Proposal" and shall include three (3) hard copies of submittals documents mailed to: Arden Thomas, Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926.  No page limits are provided regarding the submittals for consideration.  Proposals will be received until 4:00 p.m. on May 14, 2021.  Any proposals received after the scheduled closing time for receipt of proposals shall be deemed ineligible for award consideration.
3. Proposals should provide a straightforward, concise description of proponent's capabilities to satisfy the requirements of this RFP.  Emphasis should be on completeness and clarity of content. The County Reserves the Right to: a) Reject any and all proposals received in response to thie RFP, if deemed to be in the best interest of the project and in consideration of the limited grant funds available. b) Waive or modify any irregularities in proposals received, after prior notifications to the proponent. c) Consider proposals or modifications received at any time before the award is made, if such action is in the best interest of the County. d) See clarification of each contractor's proposal.

Disqualification

In compliance with Executive Order 12549, the County will not award a contract to any contractor or subcontractor that has been debarred or suspended or otherwise excluded from participation by Executive Order 12549. Contractors will be asked to state that they have not been debarred, suspended or otherwise excluded.

Americans with Disabilities Act (ADA) Information

Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Arden Thomas at arden.thomas@co.kittitas.wa.us or by calling collect 509-962-7523. 

Title VI Statement

Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award".

A site visit will be held on site (731 Stone Rd., Ellensburg, WA) on Wednesday, May 5, 2021  at 10:00 a.m. Attendance at the site visit by personnel who would be substantially involved in the project is required in order to submit a proposal. You must RSVP by 4 pm on May 4, 2021 with the Project Manager to attend the site visit. Contact Project Manager at (509) 962-7523 or arden.thomas@co.kittitas.wa.us.

Submit statements of qualifications and performance data to Kittitas County Department of Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington 98926.
 

For more information, contact Public Works

Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran-owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community.

After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated.

In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved.

All submittals shall become the property of Kittitas County.

Kittitas County reserves the right to reject all submittals and re-advertise if necessary.

Spring Creek Planting_RFPv2_Web 9203 KB

Published:
Daily Record: 04/22/2021; 04/29/2021
Daily Journal of Commerce: 04/22/2021; 04/29/2021

Posted: 4/22/2021, Closes: 5/14/2021