Recording

Documents recorded by the auditor include, but are not limited to, deeds, real estate contracts, liens and other written instruments which are required by law to be filed in the county. The records become public upon filing and are indexed accordingly. The recorded document is given a unique filing number for ease of retrieval. Many requests are handled by the auditor for copies of various instruments. These requests are handled expeditiously with the use of optical imaging and digital scanning equipment. You may request copies of recorded documents: $1.00 per page for regular copies, additional $2.00 to certify any copies of documents. We will only certify a document in its entirety.When certified by the auditor, these documents are admissible in courts of law.

Records Search: Legal descriptions can be lengthy. Due to this, and to minimize the possibility of error, we do not provide legal descriptions over the phone. To obtain a copy of a legal description or any document recorded in the Auditor's Office, you can either come into our office, or make a request in writing. If you would like us to do a search, there is an $8.00 per hour/per name search fee, with a minimum one hour. We will not do any Tax Lien searches over the phone.

Contact us at: auditor@co.kittitas.wa.us

Recording fees33 KB
Department of Commerce Document Listing 447 KB

Requirements for recording documents as of 1/1/97

All Pages

  • MARGINS
    1st page requires a three inch margin at the top and a one inch margin at left, right, and bottom. Subsequent pages require a one inch margin on all sides. The purpose of the margins is to allow application of recording information and to assure proper scanning of all portions of a document.
  • EACH page of the document shall be no larger than 14 inches long and 8 1/2 inches wide.
  • TEXT shall be typed, printed or written in 8 point type or larger.
  • SEALS must be capable of being scanned or microfilmed by being stamped or darkened and they may NOT be in the 1 inch margin. Seals that bleed-through and obscure the document will be rejected.
  • ATTACHMENTS affixed to pages will not be allowed. This includes any page or portions of a page that are taped or stapled to another page.
  • ALL pages which contain printing will be considered a page of the document and recorded as such. If a printed page should not be recorded with the document, it should not be included with the document.
  • All text, seals, drawings, signatures or other content within the document must be legible and capable of producing a readable image, regardless of what process is used for recording.

1st Page or Cover Page

Recorder's Indexing Form 428 KB

  • COVER PAGES may be used if the 1st page of a document does not conform to state standards but an additional page fee will be collected. The cover sheet must be completed by the person or firm recording the document.
  • RETURN ADDRESS Person or firm and address to which the document is to be returned.
  • DOCUMENT TITLE Indicate the document title. This includes any titles for multiple transaction documents. Indexing criteria will rely on information provided by the person or firm recording the document as indicated on the 1st or cover page.
  • REFERENCE NUMBERS TO OTHER DOCUMENTS Indicate document numbers to which the document is referring.
  • GRANTORS AND GRANTEES Names of grantors and grantees for each type of document. Indexing criteria will rely on information provided by the person or firm recording the document as indicated on the 1st or cover page.
  • LEGAL DESCRIPTION Abbreviated legal description. Section/township/range and quarter/quarter section or Lot, block and subdivision.
  • COUNTY ASSESSOR'S TAX PARCEL NUMBER

IF ANY PAGE OF A DOCUMENT DOES NOT COMPLY WITH THE STATE STANDARDS, THE DOCUMENT WILL BE REJECTED FOR NON-COMPLIANCE AND WILL NOT BE ACCEPTED UNTIL ALL PAGES COMPLY WITH STATE STANDARDS OR IF THE DOCUMENT MUST BE RECORDED IMMEDIATELY AND DOES NOT MEET STATE REQUIREMENTS, IT MAY BE RECORDED FOR AN ADDITIONAL $50.00. DOCUMENTS WHICH DO NOT MEET LEGIBILITY REQUIREMENTS MUST NOT BE RECORDED AS A NONSTANDARD RECORDING. IN ADDITION TO PREPARING A PROPERLY COMPLETED COVER SHEET, (RCW 65.04.047), THE PERSON PREPARING THE DOCUMENT FOR RECORDING MUST SIGN A STATEMENT WHICH MUST BE ATTACHED TO THE DOCUMENT AND WHICH MUST READ SUBSTANTIALLY AS FOLLOWS: "I AM REQUESTING AN EMERGENCY NONSTANDARD RECORDING FOR AN ADDITIONAL FEE AS PROVIDED IN RCW 36.18.010. I UNDERSTAND THAT THE RECORDING PROCESSING REQUIREMENTS MAY COVER UP OR OTHERWISE OBSCURE SOME PART OF THE TEXT OF THE ORIGINAL DOCUMENT." (RCW 65.04.048)

Birth and Death Records

The Kittitas County Auditor has birth and death records for Kittitas County only from 1891 to 1907.

You may obtain records for different years as follows:

  • For births from July 1, 1907 to 1923 for those born in Washington State only: you can order through the Washington State Department of Health Center for Health Statistics in Olympia, WA.
  • For births from 1924 to present for those born in Washington State only: you can order through Kittitas County Public Health Department c/o:
    Kittitas County Public Health Department
    507 N Nanum Street, STE 102
    Ellensburg, WA 98926
    (509) 962-7515
  • For deaths in Kittitas County within 90 days from date of death: you can order through Kittitas County Public Health Department. Original death certificates are for deaths occurring in Kittitas County only and are retained at the Public Health Department for three months only and then forwarded to Washington State Department of Health Center for Health Statistics.
  • For credit card orders, you can order via the internet through Washington State Department of Health's program called VitalChek (or call (360) 236-4313).

Marriage License General Information

Marriages may be solemnized anywhere within the State of Washington by justices of the supreme court, judges of the court of appeals, superior court judges, district court judges (judges of courts of limited jurisdiction), any regularly licensed or ordained minister or priest, imam, rabbi, or similar official of any church or religious organization.

  • No witnesses or blood test is required to obtain a marriage license.
  • Marriage license is not valid for three (3) days from date of issue. For example, if the application is made on Monday, the first day it can be used is Thursday. The three (3)day waiting period cannot be waived under any circumstance including court order.
  • Marriage license is void if not solemnized within 60 days of valid date.
  • Both parties must sign the application before a notary public or deputy auditor. The marriage license will be given to the parties upon application.

Obtaining a Marriage License in Kittitas County

You may obtain a marriage license from the Kittitas County Auditor, Monday through Friday, 9am to 5pm. Licenses will not be issued on Saturdays, Sundays, or Holidays.

Kittitas County Auditor
205 W 5th Suite 105
Ellensburg WA 98926
(509) 962- 7504

Fees: $35 - includes 1 Certified Copy

Applying by Mail

If you wish to apply by mail, please contact our office early enough to be able to submit the application at least 30 days prior to the ceremony to ensure sufficient processing and return mail time. Please include a contact name, address and phone number where you may be reached if necessary. Use black ink to complete forms.

Age Requirements

  • Legal age for both applicants is 18 years old.
  • If either applicant is 17 Years Old
    One parent or legal guardian must accompany the underage applicant and sign the marriage application form granting consent. Parent must have authority to consent to marriage. Legal guardians must provide original or a certified copy of the legal guardianship documents.
  • 16 Years Old or Younger
    Applicants must have a Waiver for Underage Marriage signed by a Superior Court Judge and must have parental consent.

Obtaining an Existing Marriage License

Genealogy Research

The Auditor’s office has marriage records starting from 1884 to the present. To obtain copies, you may come into the office or you may request, in writing, office personnel search the records for you. Please include an $8.00 search fee if you submit a search request. Copies may be purchased: $1.00 for a regular copy, $3.00 for a certified copy.