Public Notice
Kittitas County, Ellensburg, WA

Notice of request for qualifications supporting Civil and Structural Design and/or Review for the Replacement of Bridge No. 80181 Cooke Canyon Road MP 0.24 and Bridge No. 88212 Faust Road MP 0.59.

REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING CIVIL AND STRUCTURAL DESIGN AND/OR REVIEW FOR THE REPLACEMENT OF BRIDGE #80181 COOKE CANYON ROAD MP 0.24, and #88212 FAUST ROAD MP 0.59

All submittals received after 1:00 PM Local Time, on October 13, 2022, will be discarded

PURPOSE:

The existing load restricted bridges (no. 80181 and no. 88212) along Cooke Canyon Road and Faust Road requires replacement. Each project will include replacing the existing bridge, guardrail, road approaches and shoulders. All improvements are expected to meet current design standards.  Both projects shall be constructed outside of the irrigation season (April -October) with final paving occurring once asphalt is available in the Spring. The County reserves the right to divide the work and select separate qualified respondents for each structure.

SCOPE OF PROJECT:

The work to be performed by the consultant(s) consists of assisting Kittitas County staff with preliminary engineering for each project including but not limited to:

  • Geo technical engineering, including a final technical report for each site, with structural foundation recommendations.
  • Cultural resource surveys and assessments as needed to satisfy Federal Nexus at each site.
  • Environmental Permitting support services, County will lead, with support needed in technical reports such as Biological Opinions, technical memos as needed.
  • Structural engineering, including structure foundation selection and specifications, prefabricated structure selection, planning, review, retaining wall and structure replacement design as needed. The County anticipates needing support with division 6 WSDOT special provisions and review of County produced plans for both sites.
  • Civil engineering support. County will lead civil design and be responsible for creating plans. Support may be needed in general site grading techniques, guardrail selection/calculations, traffic control design, and review of County produced plans.

The selected firm(s) will be expected to start on the project upon award and assist the County to deliver two (2) separate complete WSDOT approved Plans Specifications and Estimate (PS&E) packages ready for advertisement for construction by June 30, 2023.  A lead firm with subconsultants may substitute for separate consulting firms.  Responders are required to clearly identify if applying as a prime consultant, or as a specialty consultant.

The Faust Road Project is located at MP 0.59, and the Cooke Canyon Road Project at MP 0.24.

The County reserves the right to retain the services of the successful firm for any subsequent phases (such as right of way or construction) associated with this project.

PROCEDURES FOR SUBMITTAL:

If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 1:00 pm local time on October 13, 2022. Submittals shall include a one-page cover letter with the firm name and contact information. Submittals shall also include five (5) copies of your Statement of Qualifications describing the firm’s or team’s ability to professionally provide the requested services. Submittals will not exceed fifteen (15) pages in length and must be a minimum font size of 11. 

The fifteen (15) pages may be doubled sided.  Address submittals:               

Cooke Canyon and Faust Road Bridge Replacements

Kittitas County Public Works

411 North Ruby, Suite 1

Ellensburg, WA 98926

For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 1:00 pm local time on October 13, 2022, will be disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.

SELECTION PROCESS AND PROPOSED SCHEDULE:

Kittitas County’s selection will be based on review of submittals in the following manner:

1.  The firm's or team's qualifications, experience and ability performing the requested work (50 points).

2.  Detailed description of the firm’s approach to the project (50 points).

3.  Experience working in Kittitas County in the past five years (30 points).

4.  Demonstrated experience delivering similar projects with the Local Agency leading the project (30 points).

5.  Describe the team’s strategy to keep track of project schedule and budget (30 points).

Anticipated Dates and Tasks

October 13, 2022 - Deadline for SOQ submittals

October 20, 2022 - Selection of Firms to Interview

November 3, 2022 - Interviews and Reference Checks

November 15, 2022 - BOCC Contract Award

November 30, 2022 - Executed Contract

The selection process shall be as follows:

  • Submittals are reviewed and scored by the Public Works selection committee.
  • Selection of top scoring firms to telephone interview.
  • County Engineer or designee interviews selected firms.
  • Public Works Director or County Engineer recommends award to Board of County Commissioners.
  • Board of County Commission design contract award.
  • The Public Works Director and/or County Engineer will negotiate a scope of work and fee with the selected consultant.
  • The selected consultant will then enter into a Local Agency A & E Professional Services Consultant Agreement with Public Works.

Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by e mailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect 509-962-7523.

The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for November 2022.

AGREEMENT OF SERVICES:

The selected consultant(s) will be expected to enter into a Local Agency A&E Professional Services Consultant Agreement. Insurance requirements are included in that agreement. The anticipated contract period shall be December 2022 through December 2023.

Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523).

Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal.

ADDITIONAL INFORMATION:

Kittitas County reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.

INQUIRIES:

Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at (509) 962-7523 or via email to: Candie Leader  candie.leader@co.kittitas.wa.us

More information is online at http://www.co.kittitas.wa.us/notices/.

For more information, contact Public Works

Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran-owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community.

After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated.

In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved.

All submittals shall become the property of Kittitas County.

Kittitas County reserves the right to reject all submittals and re-advertise if necessary.

Faust-Cooke_SOQ__Web 129 KB

Published:
Daily Record: 09/22/2022; 09/29/2022; 10/06/2022
Daily Journal of Commerce: 09/22/2022; 09/29/2022; 10/06/2022

Posted: 9/22/2022, Closes: 10/13/2022 1:00:00 PM