205 W 5th Ave Ellensburg, WA 98926-2887
Monday - Friday 8 AM - 5 PM
Kittitas (pronounced 'KITT-i-tass') County is located in central Washington State. It spans from the lush forested Cascade Mountains to the upper Yakima River Valley plains and the Columbia River.
Public Notice Kittitas County, Ellensburg, WA
Request for Statement of Qualifications for Consulting Services relating to Civil, Structural & Construction Engineering Services; Environmental Permitting Services; Geotechnical Engineering & Testing Services; Hydraulic&Hydrology Services; Transportation Planning Services&Public Outreach Services.
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Professional Civil, Structural, and Construction Engineering Services; Environmental Permitting Services; Geotechnical Engineering and Testing Services; Hydraulic and Hydrology Services; Transportation Planning Services; and Public Outreach Services
All submittals received after 10 AM Local time Friday, October 14, 2022, will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for on-call consulting services relating to: Civil Engineering Design, Structural Engineering Design and evaluation, Construction Management Services, Environmental Permitting Services, Geotechnical Engineering Services, Hydraulic and Hydrology Services, Transportation Planning Services and Public Outreach Services. The consultant(s) will provide a variety of on-call services to the County as projects are budgeted for development. The on-call Task Order contract will be for two years (2) with an opportunity for a single one-year extension if mutually agreed upon. The County may select more than one consultant to provide each of the services listed above.
The County provides no guarantee that any projects will become available. However, as projects develop the County may need the services of hired consultants with expertise in the following areas:
SCOPE OF PROJECT:
1. Civil Engineering Services
The consultant must be able to provide engineers, drafters, and other related support and professional staff for on-call consulting to Kittitas County. These services may include but are not limited to, survey data collection and preparation of project designs including roads, retaining walls, safety elements, hydraulics, soils and paving, and other transportation facilities and features.
The consultant must demonstrate competence and qualifications related to the services performed including:
A. Successful experience in detailed designs from the preliminary design through final construction documents.
B. The consultant must have extensive experience with the Federal Highway Administration and the Washington State Department of Transportation publications, standards, design, and documentation procedures.
C. The consultant must possess strong knowledge in local government contracting procedures, and engineering guidelines such as local codes, and AASHTO engineering publications.
D. Demonstrate the knowledge and ability to identify design and constructability conflicts prior to final design and facilitate review processes to avoid preventable design errors.
E. Successful experience delivering projects in a streamlined fashion to reduce scope schedule and budget.
F. The consultant must demonstrate the ability to manage projects and coordinate with other design team members, utility departments, and Kittitas County staff, to ensure the projects are delivered on time and within budget, with potential risks and opportunities identified.
G. The consultant must assist in the preparation of contract documents including addendums, review of shop drawings and submittals support the bid and award process and prepare final as-built records.
H. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
I. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.
J. Ability to support and collect various survey needs including survey control establishment, topographic collection, construction staking, and monumentation work.
2. Structural Engineering Services
The consultant must be able to provide engineers, drafters, inspectors, and other related support and professional staff for on-call consulting to Kittitas County. These services may include but are not limited to preparing bridge and structural designs, producing bridge load ratings and load limits, support and provide guidance/recommendations on identified bridge deficiencies and repairs, and conduct bridge inspections in accordance with FHWA National Bridge Inspection Standards and Washington State Bridge Inspection Standards
B. The consultant must have extensive experience with the Federal Highway Administration and the Washington State Department of Transportation publications, standards, design, structural inspection requirements, and documentation procedures.
C The consultant must possess strong knowledge in local government contracting procedures, and engineering guidelines such as local codes, and AASHTO engineering publications.
G. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
H. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.
I. Demonstrate a thorough understanding of the NBIS reporting standards.
J. Be authorized to inspect Washington State bridges as certified by the Washington State Department of Transportation.
3. Construction Management Services
The consultant must be able to provide engineers, inspectors, certified laboratory technicians and other related support and professional staff for on-call consulting to Kittitas County. These services may include but are not limited to material sampling and testing, inspecting the construction of roads, structural features, retaining walls, safety elements, hydraulic projects, soils and paving, and other transportation facilities and features.
A. The consultant must have extensive experience with the Federal Highway Administration and the Washington State Department of Transportation publications, standards, inspection, and documentation procedures.
B. The consultant must possess strong knowledge in local government contracting procedures, and engineering guidelines such as local codes, and AASHTO engineering publications.
C. Demonstrate the knowledge and ability to inspect construction activities for compliance with the plans and specification packages, and track materials, pay items, and daily work all while documenting it per State and Federal requirements.
D. The consultant must demonstrate the ability to manage construction projects and coordinate with other team members, utility departments, and Kittitas County staff, to ensure the projects are delivered on time and within budget, with potential risks and opportunities identified.
E. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
F. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.
G. Perform material sampling and testing consistent with adopted state and federal standards.
H. Extensive experience in all aspects of soil and material testing, with the ability to deploy mobile laboratories.
I. Ability to maintain independent, non-biased soil and material testing services and provide documentation in accordance with State and Federal requirements.
J. Demonstrate ability to work with regulatory agencies regarding contaminate compliance.
4. Environmental Permitting Services
The consultant must be able to provide qualified biologists, wetland experts, archeologists, relocation specialists, and other environmental subject matter experts required to complete federal and state environmental permit processes.
The consultant must demonstrate competence and qualifications related to the services being performed including:
A. Conducting biological and environmental assessments.
B. Identifying and delineating wetland boundaries, extent, and function.
C. Preparing federal, state, and local permit applications for in-water work, including developing supporting documentation for Joint Aquatic Resource Project Applications (Hydraulic Project Approvals and Section 401 and 404 permits) and Endangered Species Act Consultations.
D. Historic, archeological, and cultural preservation including surveys, plans, reports, and on-site monitoring.
E. Providing relocation services that meet federal and state requirements.
F. The consultant must demonstrate the ability to manage construction projects and coordinate with other team members, utility departments, and Kittitas County staff, to ensure the projects are delivered on time and within budget, with potential risks and opportunities identified.
5. Geotechnical Engineering and Testing Services
The consultant must be able to provide technical support and professional staff for on-call consulting to Kittitas County. These services may include but are not limited to field borings, determining existing site conditions, detail planning and field investigations, prepare soil reports, prepare seismic design requirements, prepare data reports, facilitate pavement investigation, and design, and participate in the design and review of plans specifications and estimate packages.
A. The consultant must have extensive experience with the Federal Highway Administration and the Washington State Department of Transportation publications, standards, design, and documentation procedures.
B. Successful experience delivering technical reports and recommendations for an array of the aforementioned services.
C. Specific experience in the aforementioned services indicating the firm’s ability to provide the technical details, reports, and recommendations that may be required.
D. The consultant must demonstrate the ability to manage projects and coordinate with other design team members, and Kittitas County staff, to ensure the projects as a whole are delivered on time and within budget, with potential risks and opportunities identified.
G. Demonstrate successful safety protocols for working under live traffic and within County right of way.
6. Hydraulic and Hydrology Services
The consultant must provide engineers, technicians, and support staff knowledgeable in: United States Army Corps of Engineers hydraulic modeling software and standards – one dimensional and two-dimensional flow analysis, state and federal hydraulic design standards and County Road and Bridge improvement projects.
A. HEC-RAS model creation (one- and two-dimensional flow models).
B. Hydraulic analysis supporting bridge and culvert replacement projects.
C. Hydrology development supporting evaluation of flood risk and stormwater management designs.
7. Transportation Modeling and Planning Services
The consultant must provide engineers and transportation planners knowledgeable in traffic engineering and travel demand planning software and analysis.
A. Travel demand forecasting and distribution.
B. Travel demand modeling including specific knowledge of the County’s existing transportation model recently used in creating the County’s current twenty-year transportation plan.
C. Highway safety plan development.
D. Traffic report analysis and creation.
E. Traffic calming devices and device deployment strategies.
8. Public Outreach Services
The consultant must provide experienced public outreach and involvement staff knowledgeable in local government land development and construction projects.
The consultant will also have experience working with local elected county officials supporting potentially controversial projects. The consultant must demonstrate competence and qualifications related to the service being performed including:
A. Public survey development and execution.
B. Public presentations.
C. Data gathering techniques and methods.
D. Public Hearing support materials and presentations.
E. Election campaign materials supporting transportation initiatives.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for on-call work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center of Washington – Shared Small Works and Consultant Roster (www.mrscrosters.org).
If interested in providing on-call services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on Friday, October 14, 2022, indicating your interest and which services, or any combination thereof which you would like to be considered for.
Submittals shall include a one-page cover letter with the firm name as listed on the MRSC web site, contact information, and list of which services you'd like to provide. Submittals shall also include three copies of your Statement of Qualifications describing the firm’s or team’s ability to professionally provide the aforementioned services.
Submittals shall not exceed ten pages – doubled sided (total twenty pages), utilize 12-point font, and be inclusive of all graphics. Submittals failing to adhere to these standards may be subject to rejection without further consideration.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00 AM on Friday, October 14, 2022, will be disregarded.
Kittitas County will build an internal interview committee, review submittals, score the submittals and caucus on selection results. If the review committee agrees to select without interviewing, successful firms will be immediately noticed. If the selection committee desires interviewing prospective firms, firms will be invited with appropriate lead time for scheduling. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
1. The firm's or team's qualifications, experience, and ability to perform the work as listed in the SOQ (20 points).
2. Demonstrated experience with similar projects (20 points).
3. Familiarity with Kittitas County and experience working with County staff (30 points).
4. Demonstrated ability to keep projects on time and within budget (20 points).
5. Demonstrated ability to communicate and work effectively with the public, staff, policy, and review bodies (20 points).
6. The firm’s ability to scale the work and allocate appropriate resources resulting in the most efficient use of County funds (20 points).
Anticipated SOQ milestones
Responses due - October 14, 2022
Internal review and selections for interviews - November 4, 2022
Interviews - November 21, 2022
Recommendation for negotiations - December 6, 2022
Contract awards - January 17, 2023
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be for on-call services for up to three (3) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal.
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark R. Cook, Director of Public Works or Candie Leader, Administrative Supervisor at (509) 962-7523, or via e-mail:
Mark Cook Candie Leader
mark.cook@co.kittitas.wa.us candie.leader@co.kittitas.wa.us
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed services. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss services and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran-owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community.
If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services may be dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re-advertise if necessary.
2023-Kittitas County Notice to Engineering Consultants_WebUpload 310 KB
Published: Daily Record: 09/08/2022; 09/15/2022; 09/22/2022; 10/06/2022Daily Journal of Commerce: 09/08/2022; 09/15/2022; 09/22/2022; 10/06/2022
Posted: 9/8/2022, Closes: 10/14/2022
