Public Notice
Kittitas County, Ellensburg, WA

Notice of request for qualifications for Bowers Field Consultant Services Providing Operational and Planning Assistance.

Bowers Field Consultant Services Providing Operational and Planning Assistance

All submittals received after June 13, 2019 at 10:00 AM will be discarded

PURPOSE:

The selected consultant will complete a series of tasks supporting numerous airport operational and planning needs.

SCOPE OF PROJECT:

Provide professional services supporting airport operational matters:  define rates and charges, best management practices, revision of Kittitas County Code Title 19, revise Kittitas County Code Title 17.58, develop rules and regulations, advise on the need for a wildlife management plan and create an economic development strategy for the airport.

PROCEDURES FOR SUBMITTAL:

If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center of Washington – Shared Small Works and Consultant Roster (www.mrscroster.org).

If interested in providing Bowers Field support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Airport Manager, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926.  Submittals shall include a one page cover letter with the firm name as listed on the MRSC web site and contact information. Submittals shall also include four copies of your Statement of Qualifications describing the firm’s or team’s ability to professionally provide the aforementioned services.

For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after will be disregarded.

A review committee will review responder submittals and determine if interviews are necessary.  The committee may elect to contract with a service provider without conducting an interview.  Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.

The County reserves the right to reject any and all submittals.

SUBMITTAL REVIEW PROCESS AND PROPOSED SCHEDULE:

Kittitas County selection will be based on the following criterion:

  1. The firm's or team's qualifications, experience and ability to perform the work;
  2. Demonstrated experience with similar airports of similar size;
  3. Demonstrated ability working with the Federal Aviation Administration (area ADO);
  4. Demonstrated ability communicating and working effectively with the public, staff, policy and review bodies and regulatory agencies.
  5. Demonstrated experience economically developing similar size airports.

Anticipated Dates and Tasks

June 13, 2019  - Deadline for SOQ submittals

July 5, 2019 - SOQ Review committee

July 18, 2019 - Interviews and Reference Checks

July 23, 2019 - Selection of firms and prepare contracts

August 6, 2019 - BOCC Award of Contracts

Submittals will not exceed 20 pages including cover, title pages and graphics; 12 point font.  A page equals one side of a piece of paper (ten pages front and back).

The selection process shall be based on the following allocation of points:

  1. The firm's or team's qualifications, experience and ability to perform the work (20);
  2. Demonstrated experience with similar airports of similar size (20);
  3. Demonstrated ability working with the Federal Aviation Administration (area ADO) (20);
  4. Demonstrated ability communicating and working effectively with the public, staff, policy and review bodies and regulatory agencies (20).
  5. Demonstrated experience economically developing similar size airports (20).

Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for early August 2019.

AGREEMENT OF SERVICES:

The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be for a one year period ending September 1, 2020.

Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523).

Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals.  Kittitas County shall have the sole discretion to determine the most responsible proposal.

ADDITIONAL INFORMATION:

No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis of their qualifications and experience, with fees determined through negotiations following selection.  The qualifications of consultants are evaluated and the best qualified consultant is selected, subject to a mutual understanding of the scope of services and negotiation of a fair and reasonable fee.

INQUIRIES:

Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail:

Mark Cook at Mark.Cook@co.kittitas.wa.us                                     

Qualification documents may be submitted until 10:00 am on June 13, 2019 to the office of Kittitas County Public Works at 411 North Ruby Street, Suite 1, Ellensburg, WA 98926.

More information is online at http://www.co.kittitas.wa.us/notices/.

For more information, contact Public Works

Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran-owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community.

After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated.

In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved.

All submittals shall become the property of Kittitas County.

Kittitas County reserves the right to reject all submittals and re-advertise if necessary.

Bowers Field Request for Qualifications 2019 121 KB

Published:
Daily Record: 05/30/2019; 06/06/2019
Daily Journal of Commerce: 05/30/2019; 06/06/2019

Posted: 5/30/2019, Closes: 6/13/2019 10:00:00 AM